The Fleet & Facilities Coordinator is responsible for efficiently managing office and fleet operations to ensure a high-quality, comfortable, safe, and productive working environment for all employees, customers, and visitors. This role also ensures the proper functioning, maintenance, and cost-effective management of the company’s fleet.
JOBDESCRIPTION
Office & Facilities Management
- Oversee daily office operations, including troubleshooting, meeting room coordination, and general workplace maintenance.
- Manage and negotiate contracts related to facilities and office management, ensuring high service quality at a competitive cost while fostering strong long-term partnerships.
- Regularly assess and benchmark service providers to maintain competitiveness and service excellence.
- Develop and monitor the budget for facilities and office management.
- Contribute to employee well-being by organizing sports activities and other initiatives that enhance workplace morale.
- Continuously improve the office environment to optimize efficiency and comfort.
- Serve as the primary point of contact for all office and facilities management matters, both internally and externally, proactively sharing relevant information.
- Lead and coordinate all training activities related to office and facilities management, including first aid, fire safety, and evacuation drills, ensuring compliance with legal requirements.
Fleet Management
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- Oversee the company’s vehicle fleet, ensuring efficient allocation, maintenance, and compliance with legal and safety regulations.
- Manage leasing, servicing, insurance, and fuel cost tracking to optimize fleet expenses.
- Implement and monitor policies for vehicle usage, maintenance schedules, and driver responsibilities.
- Coordinate repairs, inspections, and replacements to ensure minimal downtime and cost efficiency.
- Maintain accurate fleet records, analyse usage data, and recommend improvements for cost savings and sustainability.
- Act as the key contact for fleet service providers, insurance companies, and internal stakeholders.
YOUR PROFILE
- Minimum 5 years of experience in administrative and facilities management, with expertise in fleet management, office workflows, procurement of office supplies and services, and enterprise asset management.
- Strong sense of responsibility, flexibility, and professionalism.
- Excellent organizational, coordination, and communication skills.
- Strong analytical and problem-solving abilities.
- Resilient and solution-oriented, with a practical, no-nonsense mindset.
- Service-minded with a focus on delivering high-quality workplace and fleet support.
- Fluency in English (oral and written).
